Best Practics I

Best Practice No :1

1. Title of the Practice

Student Academic Profile card

2. Objectives of the Practice

• Teacher guardian knows every information about student and parents.
• Student only fill student card and data should be authentic.
• College can use information filled by student in various departments like administration, academics, examination, and cultural department.
• Teacher guardian can knows the interest of students and encourage them to participate in various curricular and extracurricular activities.
• Teacher guardian can have interaction with parents also.

3. The Context

In this context, teacher guardian can knows personal details of students like name, contact number, caste, Gender, residential address, etc. Teacher guardian also knows about professions of students family members and can understand about financial status of student. Financial resources of students can give fees clearance idea to institutes. Economical background students are informed by teachers to apply for scholarship like Panjabrao, Govt scholarships, Lila Poonawala scholarships, etc. Teacher guardian can knows religious status of students and can respect every religion. Students are aware of religious and admiration about various festivals. Cultural identification can motivate all students to participate in various events of different religions and knows details of every religion. Overall student progress has been monitored by teacher guardian after every internal and external examination. Slow and advanced learners were identified and motivated accordingly for better improvement. Slow learners will be able to clear their internal and external examination. 

4. The Practice

All students are allotted to teachers which are called as Teacher guardian. Small groups are created to teachers and interact with them from first year to final. Student card is written and maintained by student only every year from first year to final year. Four separate cards are maintained by teacher guardian for each student. Institute and teacher guardian can receive all information in single card only. All information related to students is collected by teacher guardian who includes Name of student, class, blood group, religion, mother’s name, mobile number; parents contact number, temporary and permanent address, date of admission, type of admission, carrier interest, hobbies, academic performance of last year. Scholarship details, etc. Amount of fees deposited, date of payment, pending fees, concession details if any, signature of accountants data is filled by student under details of fees deposited. Account section has all deposited and pending fees data which is filled by students. Now a days, Vmedulife software has been used for maintenance of students fees.

Subject wise attendance record was maintained on monthly basis for each semester by teacher guardian. Also, progress report for internal marks subject wise , day to day in semester assessment , sessional marks are recorded under progress report. Progress of student can be assessed by teacher guardian and can divide students into slow and advanced learners. Chart making activities, self-learning, experiential learning, model making activities, assignments are organized for slow learners for their improvement. GPAT sessions, competitive examination preparation, Value added courses,   research projects, seminars and poster / oral presentations are organized for advanced learners. Advanced learners will get enrolled for higher education, marketing jobs, hospital pharmacist, etc. Students are motivated for participation in social activities like NSS camp, Tree plantation, YIN activities, Blood donation camps, etc. Training and placement officer organized various seminars and guest lectures for development of soft skill development, Yoga sessions, Guest lecture series for motivation of students. Also students are motivated for participation in Campus drive or placement.

Parents meet conducted by teacher guardian records are also mentioned which includes issue discussed with parents signature. This meeting has interaction between teacher guardian, parents and students. Parents can get progress of their ward and extra activities conducted in college.

Constraint / Limitation of this practice are time consuming. Students gather together for filling data is quite difficult task for teacher guardian. Students sometimes not submitting students’ academic profile cards on given time.

5. Evidence of Success

Student’s details about personal, parents, fees, attendance, progress and parent’s records data are maintained for every year by teacher guardian. Identification of economically background students is quite simple task and motivates students to apply for various scholarship schemes. Fees details data is ready for account department using VMedulife software. Students attendance and performance can be assessed using Vmedulife. Students can receive their Bonafide document using VMedulfie software. Teacher guardian can identify Slow and advanced learners and enrolled them into different tasks for their betterment. Students are having scope for better performance in examination and to get good score. Parents meet has good interaction between parents, students and teacher guardian and parents can knows performance of their ward. Students were benefited by guest lectures series and qualified GPAT, NIPER examinations. Also students were placed through campus drive in various companies and hospitals.

6. Problems Encountered and Resources Required

Students should present in college to fill records. Virtually not possible to fill cards.  Marks and attendance filled by students should be verified by staff. Also fees details written by students should be verified by account department. In pandemic condition teacher guardian meeting and parents meeting are conducted by online mode using ICT tools like Zoom app, Microsoft team, Google meet, Google form, etc. All data are maintained by teacher guardian and submitted towards academic in charge after each year and two semesters. ERP or Vmedulife software must be required or necessary to purchase to maintain data of accounts, attendance, another office work and it required good internet bandwidth to assess the data.